Tip 1: Consider Your Audience
Will the conference room will be used strictly internally or for hosting clients? If you intend to have clientele in the space regularly, it’s important to dress that area up to impress. In the short term it may cost a bit more but it’s always good to put your best foot forward. After all, investing in your conference room may bolster your odds of attracting and retaining new business. On the other hand if you plan to use a conference room strictly for planning meetings, strategy sessions or other internal affairs, then you don’t need the space to be impressive. Instead it should be all about utility and comfort. Make sure you outfit the room with the proper equipment to allow people to collaborate and communicate effectively while they work in the conference room.
Tip 2: Enable Self-Sufficiency
Regardless of size or intended purpose the conference room should be self-sufficient. As a room for communication and collaboration its important to support as many needs as possible so people don’t have to leave. The Houston Chronicle has made clear that conference space should be entirely self-sufficient, meaning people shouldn’t need to leave or get up midway through an important meeting to perform a vital task. Consider the kinds of office supplies that will be needed and what technology the room should be outfitted with. This way everything an individuals needs to successfully complete the meeting will already be there.
Tip 3: Survey Your Employees
Your employees may be your best resource when designing a conference room. Consider sending out a small survey, asking them to indicate what features they find most important in a conference room space. It will be easier to determine the needs and wants of your company and then act accordingly. You may not be able to give your employees everything that they want, but asking will also demonstrate that you value their feedback.
Tip 4: Ask for Help
Often the key to designing the perfect conference room is acknowledging that you need some assistance in doing so. If you don’t have the time to evaluate, plan, and optimize your conference rooms it might be time to find a partner to help. This is where space planning services can be extremely helpful. Enlisting the help of a space planning professional doesn’t have to be costly either. We at Office Designs provide Space Planning and Design as a service complimentary and can help you from consultation to installation.
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Source: Office Designs – Expert Tips to Help Plan Your Conference Room Design
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